Parent Meeting Recap

    2023 TMST Parent Meeting

    May 18, 2023

    We are excited to kick off our 2023 summer swim season. Our goal is to strengthen your child’s swimming skills while instilling a lifelong love for water.

    ALL Handouts from the meeting are included in the email as well as found online here:

    • 2023 Board Members:
      • Christine Bathgate, President
      • Emily Culver
      • Jayme Everhart, Treasurer
      • Brandon Ellis
      • Lauren Vore
    • 2023 Coaching Staff:
      • Erin Gutman, Head Coach
      • Michael Galloway
      • Aislyn Hull, Renee Masin, & Kyle Eilerman are assisting coaches
    • Lost & Found (not mentioned in meeting)
      • See Board members if you have lost cap, goggles, etc. We already have a small collection
      • We also have items available to borrow if you forget yours!
    • Spirit Store:
    • Swim-A-Thon Fundraiser:
      • Fundraiser held on June 1
      • Each swimmer should raise funds
      • Will have one hour to swim lanes – parents asked to count laps
      • We will have a pasta party along with Swim-A-Thon
        • TMST will provide the pasta
        • We will ask families to sign up for sides, desserts and drinks here
      • Form found here as well as attached to email
    • Chipotle Dine to Donate:
      • Saturday, June 3 from 4-8 pm
      • Chipotle Vandalia 275 E National Rd, Vandalia, OH 45377
      • Flyer found here as well as attached to email
    • Team Pictures:
      • June 6 from 7-9 pm
      • Group photo at 7:45 pm
      • Can order & pay online, but you also need to fill out the order form and bring to the event
      • Individual photos before and after group photos
      • Practice will be “optional” that evening
      • Form found here as well as attached to email
    • Blue Container with Family Folders:
      • Arranged by swimmer last name
      • Swimmers ribbons and pictures are placed in the folders
      • Available during every outdoor practice at Board table
    • RSVP for Meets:
      • Parents determine which meets the child will swim; Coaches will determine what events the child swims
      • RSVP yes or no – don’t assume we know your response
      • If you don’t RSVP, we can’t assume ... you will be bombarded with messages
      • Need help RSVPing? We can help!
      • You can actually RSVP for all meets now
      • Championship Meet is not like the rest of the meets
        • We can only take 2 swimmers per event
        • Coaches will determine who swims
        • Will be held in Versailles
        • Swimmers are only allowed to swim in 3 events and 2 relays
      • If your child is sick day of a meet, please:
    • Swim Meet Volunteer positions:
      • If you have questions about your volunteer position, please ask a Board Member
      • Having parents pay attention to the events and listening to what event is being called will help the meet run smoothly and help the volunteers
      • New position:
        • Swimmer Organizer: Volunteer will help ensure kids are in the right event, heat & lane
      • Positions: (Split into shifts) first (Event 1-46) and second (47-86) 8&U finished by event 46:
        • Set Up Crew: Help set up the home meets; arrive 45 minutes prior to warm ups
        • Bullpen: “child wrangling” – round up swimmers to walk them to clerk of course
        • Clerk of Course: arrange swimmer in event/heat/lane
        • Timers: use stopwatch to time each event; assigned a lane
        • Runner: Collects timesheets & DQ’s and submits to Scorer
        • Stroke and Turn: Ensure rules are followed by swimmers
        • Scorer: Enters times & DQs into the system; prints results & ribbon labels
        • Ribbon Writer: Helps put stickers on the ribbons & put in team bag
        • Announcer: Speaks on microphone to announce event in water & swimmers to bullpen
        • Starter: Operates starting system to begin each race
        • Clean Up Crew: Clean up pool area after the swim meet is over
      • More Detailed information regarding volunteer positions found within the team manual here.
    • Swim Meet Survival Guide:
      • Gear:
        • Swimmer: Mesh bag, goggles (and extras), swim caps, towels (multiple), flip flops, blanket for ground or chair, cash for concession stand, Sharpie to write on arm
        • Parents: Chairs, Sports-brella, Sunscreen
      • Activities:
        • Cards, games, books, electronics
        • Snacks:
        • Drinks – stay hydrated
      • Food – apples, granola bars – things that won’t melt!
      • Money for concession stand – not all locations accept credit cards!
      • Arrive 20-30 minutes before warm ups to set up your area and be ready to get in the water at least 5 minutes before warm ups.
      • You can leave after your swimmers last event as long as your volunteer position is completed
      • More swim meet tips found here
    • Heat Sheet:
      • Typically sent out 12-24 hours before the meet
      • Looking online, you can search for your last name to easily find events
      • Medley Order: Back, Breast, Fly, Free – goes across then down on heat sheet
      • IM Order: Fly, Back, Breast, Free
    • How to write on arms:
      • Information found here as well as attached to email
      • Use a Sharpie to write on arm
      • Should write prior to arriving to the meet
      • You’ll want to record the Event, Heat, Lane and Stroke for each swim

    • Mock Meet:
      • May 30
      • Goal: To get kids comfortable with how the meet is run
      • We will use starters and blocks
      • 12&Unders: 25 yard & 13&Up 50 yards (update from meeting)
    • Darke County Meet
      • Invited TMST to a large county meet – could run very long
      • Each swimmer can swim up to 4 individual events
      • Participants must pay per event – Payment TBD
      • RSVP via website
    • MEET SCHEDULE: (TIMES ARE MEET START; WARM UP TIME will be 15-30 minutes PRIOR to meet start)
      • Tuesday, May 30 5:00 pm MOCK MEET @ Troy YMCA
      • Thursday, June 8, 6:00 pm HOME vs Versailles
      • Thursday, June 15, 6:00 pm HOME vs Minster
      • Thursday, June 22, 6:00 pm AWAY @ Botkins
      • Saturday, June 24, 9:00 am AWAY @ Greenville Invitational (warmups TBD; could be as early as 7:30 am)
      • Saturday, July 1, 8:30 am HOME vs Bellefontaine
      • Saturday, July 8, 8:30 am AWAY @ Troy
    • Remind App
      • Join the Remind Group Tipp Monroe Swim Team (@TippSwim)
      • Text @TippSwim to 81010
      • We will send weather communications and team updates via Remind
    • Weather
      • We work with the pool to make weather-related decisions
      • However, if lightening is sighted, we do have to wait 30 minutes before we can enter the water
      • If a meet is cancelled due to weather, it is up to the home team to decide if a make up date is planned

    Website: tippmonroeswimteam.swimtopia.com

    Facebook: facebook.com/TippMonroeSwimTeam

    Email: [email protected]

    Remind: @tippswim (Required for weather related updates)

    Do you have additional questions? Please reach out to a Board Member. We are available at every practice, or you can email at: [email protected].

    See you at the pool! 

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